BYLAWS
HARRINGTON LIBRARY CONSORTIUM

1. To share library materials, thus making available the resources of any member library to their users;
2. To acquire, own, and operate a computer-based on-line automated system to enhance the delivery of information services;
3. To develop and operate mutually beneficial plans for voluntary cooperative acquisitions of library materials according to defined and mutually acceptable fields of acquisitions;
4. To facilitate sharing of benefits obtained through individual participation in regional networks;
5. To participate in a national network.

1. Amarillo Junior College District
2. City, of Amarillo, Texas
3. West Texas State University

1. The chief administrator responsible for library services for each member institution shall represent that member on the Council.  If a member does not appoint its Library Director as a Council representative, said Library Director shall be available to serve in an advisory capacity to the Council.  Each representative may designate an alternate.
2. One representative selected from the Harrington Users Group (HUG) with voting membership.  Employees of Council members or AISD shall be excluded from serving as the HUG representative.
3. One Representative from each Advisory Committee with voting membership.
4. One Representative from the upper administration of the Amarillo Independent School District with voting membership.

1. Each Representative shall have one vote.
2. All decisions of the Council shall be by majority vote.
3. Voting shall be viva voce, except upon the request of one or more representatives for a secret ballot.

1. Be elected from the membership for a two year term at the first meeting of the fiscal year ending in an even number;
2. Preside at all meetings;
3. Serve as public spokesman for HLC;
4. Be removed from office by majority vote of Council.

1. Be elected from the membership for a one year term at the first meeting of each year;
2. Preside in the absence or incapacity of the chair.

1. elect a voting representative and alternate to Council:
2. inform Council of the name of the elected representatives;
3. the representative and alternate must be in good standing.

1. Prepare and distribute an agenda three business days prior to each regular meeting;
2. Prepare and distribute minutes of the previous meeting at each regular meeting;
3. Manage the fiscal affairs of HLC as directed by the Council;
4. Solicit, receive, and disburse all monies from members and participants;
5. Coordinate the purchase of HLC equipment and supplies which may be required to provide service of the automated systems as directed by Council;
6. Maintain adequate insurance on all central site equipment and communications devices as authorized by the Council;
7. Execute and administer contracts on behalf of the Council as first authorized and approved by the Council.

1. As decided by Council at regular meetings;
2. On the call of the chair or;
3. At the request of two members;
4. To approve all contracts and agreements prior to signature by the Executive Director.

1. Be appointed at the direction of the Council to serve at the pleasure of the Council;
2. Be instructed as to duties, reporting procedures and schedule of reports at the time of appointment.

1. Include the chief fiscal officers or alternate of the member institutions and AISD; as well as any members at large appointed by the FAC, Operations Group and the Board;
2. Meet with Council quarterly for the purpose of the review and adoption of fiscal policy;
3. Develop a fiscal policy that will include but not be limited to: fee structures, capital replacement, annual budget, long-range planning, selection of the auditing firm, and review of financial information in preparation for the annual audit;
4. Designate the Chair of the FAC will be a voting member of the governing Board;
5. Review annually its scope of responsibility and recommend revisions to HLC Council as deemed necessary;
6. Assist in developing a long-range financial plan;
7. Review annual budget draft and fees;
8. Review and make recommendations on any request for budget amendments which alter the bottom line of the approved budget;
9. Review and make recommendations on any new project or service which is not in the lone-range plan;
10. Assist with the preparation of a Request for Proposals for the purpose of selecting an auditing firm;
11. Recommend one or more audit firms for engagement;
12. Review the audit report and management letter.

Section 3
Technical Advisory Committee

1. Include the chief ITS officers or alternate of the member institutions and AISD; as well as any members at large appointed by the FAC, Operations Group and the Board;
2. Meet at least quarterly or at request of the Board;
3. Designate its Chair or alternate as its voting representative to the governing Board;
4. Review annually its scope of responsibility and recommend revisions to the Board as deemed necessary;
5. Review issues related to the technical operation of the system;
6. Assist in development in a long range technical operation plan;
7. Review and make recommendations on technical problems and on any new project or service which is not in the long range plan.

Robert's Rules of Order, Newly Revised, shall govern this organization in all cases in which they are not inconsistent with these bylaws.